Bookings for each year open in October of the year prior.
2024 'priority' bookings closed on Nov 3, 2023. We cannot guarantee availability and/or your preferred dates after our 'priority booking' period has closed.
We currently have limited availability throughout 2024. If you have not yet submitted an enquiry and you would still like to attend, please submit a booking request as per the below procedure and we will attempt to accomodate your request. Pullenvale Environmental Education Centre's programs are under high demand - we thank you in advance for your patience and understanding.
For more information, please
contact us.
Booking Procedures
1. Choose the program you wish to come to.
See our Prospectus or our Programs pages for more information about each of our programs. If you wish to discuss this further with PEEC, please phone us on 3374 1002 or email us at bookings@pullenvaleeec.eq.edu.au.
2. Fill out one PEEC booking form per program (all classes in one year level for the same program can go on the same form).
Please fill out our online booking form here to begin the booking process. Bookings open in October and forms are due by the first week of November for all bookings for the following year (due by 3 Nov 2023 for all 2024 booking requests). You will receive a reply from bookings@pullenvaleeec.eq.edu.au confirming your booking request by the end of November. Please note that we ask for any known dates that you cannot attend on this initial booking form; due to the popularity of our programs, once you are assigned dates (based on this information), changing these may be possible but we cannot guarantee you that we will have your alternatives available.
3. PEEC allocates your booking and all other bookings for your school.
All bookings are allocated by mid-Term 4 in the year prior to your requested booking. All attempts will be made to accommodate your preferences, however we cannot guarantee that this will be possible.
4. PEEC informs the Nominated Contact Person at your school of all your allocated bookings.
A Bookings Allocation List will be sent by email to your Nominated Contact Person for their perusal by the end of week 8 of Term 4 in the year prior to your booking. A courtesy copy will also be emailed to the 'admin' and 'principal' email at your school.
5. The Nominated Contact Person at your school confirms the allocated bookings as soon as possible - at the latest, by the end of day 8 at the start of the school year.
The Bookings Allocation List will be checked by the Nominated Contact Person. Please return to PEEC as soon as possible to confirm the bookings (you are highly encouraged to do so by the end of term 4 of the year prior in order to secure your offered booking dates). Should you wish to postpone or cancel bookings for any reason once they are confirmed, we would request that you give us a minimum of four weeks notice so that we are able to reallocate your dates to schools on our waiting list. Please note that last-minute cancellations may incur cancellation fee, at the discretion of the PEEC Principal.
6. PEEC confirms your Booking Allocations List after day 8 (including the names of individual teachers attending excursions, if available).
Early in term 1 of the new year, a confirmed copy of your Bookings Allocation List will be sent by email to your Nominated Contact Person and confirmed class teachers. A courtesy copy will also be emailed to the 'admin' and 'principal' email at your school. At this time, teachers are requested to contact PEEC on 3374 1002 to let us know if there are any students in wheelchairs or with mobility issues that may impact on the program so that we can plan ahead for their needs.
7. Your school organises transport arrangements to and from PEEC for booked excursions (bar the year 6 program - transport for this program only is included in the program fee).
Buses are often required to stay throughout the excursion day in order to transport students to the forest. The year 6 program (held in Karawatha) also requires booking a mini-bus only (maximum 37 seats) to allow for manouverability in the sites visited during the program. Unless otherwise advised by you, PEEC will book the bus transport for this program only, and it's cost is included in the Wander the Way of the Water program fee. Please refer to the details of your specific excursion program (via our Prospectus) for more information and to provide the bus company with accurate times. Transport details can also be found on our Maps and Transport page, and in your Teacher Guide.
8. PEEC sends relevant Teacher Guide to individual teachers the term before their excursion date.
These are provided free of charge to assist you with your planning and are continually updated. We aim to ensure you have your 2024 Teacher Guide by week 9 of the term prior to your excursion date (with the exception of Term 1 programs, which will be sent out at the beginning of Term 1).
9. Class teachers fill out and return Excursion Information and Class List forms to PEEC.
Forms are included in the Teacher Guide, which will be emailed to you in the term prior to your visit, and can also be found in the Excursion forms folder. You are asked to confirm the number and names of adults and students attending the excursion and any important information about your class that PEEC may need to be aware of. Please include any required variations to program start or end times, and mobility or other support needs that may impact program delivery. You will also need to provide the name and phone number of the bus company you are using and your personal mobile, for use only in the event of postponement due to weather. Please send the Excursion Information form and Class List to PEEC as soon as you receive this email (at the latest, five working days prior to your excursion). Please do not hold off sending this in, even if all student payment or attendance has not been confirmed on your end. We would prefer to have a full list of possible attendees with the appropriate time to prepare, and can always accomodate fewer students on the day should this eventuate for any reason).
Once your forms are submitted, we do appreciate it if you can notify us asap of any significant changes to the details included on your excursion form e.g. new or changed mobility needs, which class and/or teacher is attending on a given date, significant change in student numbers (esp if numbers will then exceed our recommended maximum of 30 per class, or have dropped significantly from the number submitted on your form), names of adults attending.
N.B. We appreciate the updates in order to ensure any variations are catered for. You will be invoiced post-program only for students attending on the day (i.e. if students are unable to attend for any reason, even if listed initially on your Class List, they will not be included in invoiced numbers).
10. After the excursion, PEEC invoices the school for all costs and charges.
Program costs are outlined within our Prospectus. Please note that he teacher facilitating your program on the day will submit updated / confirmed student attendance with our BSM, and you will only be charged for students who are able to attend on the day.
11. Visiting teachers are emailed a post-program survey.
Thank you to all visiting teachers for filling out this survey. This data is invaluable for the ongoing tailoring of our programs, and so that we can continue to assess how best to compliment and extend your in-class learning. The link will be sent to you via email following your visit, or you can also access the survey here.