2025 Storythread Programs - limited availability remaining
Our booking period for Storythread programs closes on 1 November of the year prior. All 2025 booking requests received prior to 1 November 2024 are now being allocated. As a result, there is limited availability remaining across our 2025 programs. If you missed our booking period but would still like to attend one of our programs, please submit the Storythread Program Booking Form and we will reply once current allocations have been confirmed. We thank you in advance for your patience and understanding.
If you are interested in booking for one of our Specialist Programs, please see the individual program pages for further details on how to submit an expression of interest or request a booking.
For more information on any of the above, please
contact us.
Storythread Program booking procedure
1. Choose the program you wish to come to
See our Prospectus or our Programs pages for more information about each of our Storythread programs. If you wish to discuss this further with PEEC, please phone us on 3374 1002 or email us at bookings@pullenvaleeec.eq.edu.au.
2. Fill out one PEEC booking form per program (all classes in one year level for the same program can go on the same form)
Please fill out our online booking form here to begin the booking process. Bookings 'formally' open in October and forms are due by the first week of November for all bookings for the following year (due by 3 Nov 2023 for all 2024 booking requests). You will receive a reply from bookings@pullenvaleeec.eq.edu.au confirming your booking request by the end of November. Please note that we ask for any known dates that you cannot attend on this initial booking form; due to the popularity of our programs, once you are assigned dates (based on this information), changing these may be possible but we cannot guarantee you that we will have your alternatives available.
3. PEEC allocates your booking and all other bookings for your school
All bookings are allocated by mid-Term 4 in the year prior to your requested booking. All attempts will be made to accommodate your preferences, however we cannot guarantee that this will be possible.
4. PEEC informs the Nominated Contact Person at your school of all your allocated bookings
A Bookings Allocation List will be sent by email to your Nominated Contact Person for their perusal by the end of week 9 of Term 4 in the year prior to your booking. A courtesy copy will also be emailed to the 'admin' and 'principal' email at your school.
5. The Nominated Contact Person at your school confirms the allocated bookings as soon as possible – at the latest, by the end of day 8 at the start of the school year
The Bookings Allocation List will be checked by the Nominated Contact Person. Please return your Booking Allocation List to PEEC as soon as possible to confirm the bookings (you are highly encouraged to do so by the end of term 4 of the year prior in order to secure your offered booking dates). Should you wish to postpone or cancel bookings for any reason once they are confirmed, we would request that you give us a minimum of four weeks notice so that we are able to reallocate your dates to schools on our waiting list. Please note that last-minute cancellations may incur cancellation fee, at the discretion of the PEEC Principal.
6. PEEC confirms your Booking Allocations List after day 8 (including the names of individual teachers attending excursions, if available)
Early in term 1 of the new year, a confirmed copy of your Bookings Allocation List will be sent by email to your Nominated Contact Person and confirmed class teachers. A courtesy copy will also be emailed to the 'admin' and 'principal' email at your school. At this time, teachers are requested to contact PEEC on 3374 1002 to let us know if there are any students in wheelchairs or with mobility issues that may impact on the program so that we can plan ahead for their needs.
7. Your school organises transport arrangements to and from PEEC for booked excursions (bar Wander the Way of the Water - transport for this program is included in the program fee)
Buses are often required to stay throughout the excursion day in order to transport students to the forest. Wander the Way of the Water (held in Karawatha) requires booking a mini-bus only (maximum 37 seats) to allow for manouverability in the sites visited during the program. Unless otherwise advised by you, PEEC will book the bus transport for this program and include it's cost in the Wander the Way of the Water program fee. Please refer to the details of your specific excursion program (via our Prospectus) for more information and to provide the bus company with accurate times. Transport details can also be found on our Maps and Transport page, and in your Teacher Guide.
8. PEEC sends relevant Teacher Guide to individual class teachers the term before their excursion date.
These are provided free of charge to assist you with your planning and are continually updated. We aim to ensure you have your updated Teacher Guide by week 9 of the term prior to your excursion date (with the exception of Term 1 programs, which will be sent out at the beginning of Term 1).
9. Class teachers fill out and return Excursion Information and Class List forms to PEEC
Forms are included in the Teacher Guide, which will be emailed to you in the term prior to your visit, and can also be found in the Excursion forms folder. You are asked to confirm the number and names of adults and students attending the excursion and any important information about your class that PEEC may need to be aware of. Please include any required variations to program start or end times, and mobility or other support needs that may impact program delivery. You will also need to provide the name and phone number of the bus company you are using and your personal mobile, for use only in the event of postponement due to weather.
Please send the Excursion Information form and Class List to PEEC as soon as possible (at the latest, five working days prior to your excursion). We request that you do not hold off sending this in, even if all student payment or attendance has not been confirmed on your end, as we would prefer to have a full list of possible attendees with the appropriate time to prepare, and can always accomodate fewer students on the day (should this eventuate for any reason). The invoice for your booking is only sent through after your excursion dates are completed, based on on-the-day attendance numbers.
Once your forms are submitted, we do appreciate it if you can notify us asap of any significant changes to the details included on your excursion form e.g. new or changed mobility needs, which class and/or teacher is attending on a given date, significant change in student numbers (esp if numbers will then exceed our recommended maximum of 30 per class, or have dropped significantly from the number submitted on your form), names of adults attending. We appreciate these updates prior to your excursion day in order to ensure any variations are catered for.
10. On your excursion day: Please keep your PEEC teacher abreast of all changes of management needed on your excursion day
If you have had last minute changes that you have not had time to update our office on (so that they can add these to your EIF / Class list forms that your PEEC teacher running the day will use), please advise your PEEC Teacher directly of these changes as soon as you arrive.
Examples of these may include:
- a change of parent / carer volunteers attending (please advise of updated names upon bus arrival)
- student(s) who have requested an early departure for appointments or other extenuating circumstances (it would be greatly appreciated if, for health and safety reasons, you can alert your facilitating PEEC teacher to any student and/or adult leaving prior to or separate from end-of-day bus pickup at the time of this occurrence)
- student(s) whom you are arranging early pick-up for due to illness (please also inform your PEEC teacher if / at the time this occurs so that they can organise access to the PEEC sick-bay for your student).
Please note that, due to the centre maintaining a very small on-site team who are often unavailable for extra duties, centre policy requires an adult from the attending school group (approved by visiting school / class teacher) to stay with any child who becomes ill on site and needs to make use of the PEEC sick-bay or stay on-site while the class is off-site for forest visits. We strongly recommend students who have become ill prior to a program forest visit do NOT accompany the class for the forest visit. All students who take the bus with the class to the forest site will be required to stay with the group throughout the forest site visit.
11. At the end of your excursion day: All visiting adults are invited to complete a short feedback survey on their PEEC experience with their class.
The QR code for this 2-question survey will be provided at the end of the day; the link to this Parent / Carer / Teacher Aide survey can also be found here. A separate (more detailed) 'Class Teacher' survey will be emailed out to you after your visit.
12. After the excursion: PEEC invoices the school for all costs and charges
Program costs are outlined within our Prospectus. Please note that the PEEC teacher facilitating your program on the day will submit updated / confirmed student attendance with our BSM, and you will only be charged for students who are able to attend on the day. This includes students who, for any reason, have only been able to attend a part-day; but does not include students who may have been listed on your Class List but were absent on the day.
13. Visiting class teachers are emailed a post-program survey
Thank you to all visiting teachers for filling out this survey. This data is invaluable for the ongoing tailoring of our programs, and so that we can continue to assess how best to compliment and extend your in-class learning. The link will be sent to you via email following your visit, or you can also access the survey here.